Overview

Read more and learn about the templates and other helpful tools you’ll receive with your purchase – plus 60 minutes of free consulting by the author.

A Landlord’s Guide to Financial and Property Management

This invaluable book provides an expert guide to all aspects of managing multiunit properties, including tenant information, rent tracking, lease changes, and all the other data down to the finest detail. You’ll discover that her guide to QuickBooks, with the templates and other enhancements she provides, can save you time and money – and increase your productivity!  

With the purchase of your book, you’ll also:

• Receive a template on a CD customized for property owners and landlord companies, along with a sample already filled out. All you have to do is copy the template and start entering your information.
• Learn how to set up a new property, unit and tenant in an easy
  step-by-step way
• View and verify the accuracy of reports after each transaction is recorded
• Record major transactions accurately, such as earnest money, property purchases and mortgages
• Learn to cost segregate your expenses and capital improvements
• Enter single, joint and several tenants, Section 8 (HUD), affordable subsidy housing and sublease tenants
• Set up the rent roll, tenants, loss of rent for vacancies, property “to do's,” and even record conversations with tenants
• Accurately track rents, vacancies, security deposits, work orders, bills, and lease terms
• Record mortgages, loans, lines of credit, escrows, and owner, partner or shareholders loans
• Record free, reduced rent, maintenance credit or write off uncollected rent
• Learn to enter statements from a 3rd party property management company
• Handle regular accounting tasks, such as checks, reconciliations, credit cards, and online banking
• Discover that our custom property management reports let you manage a wealth of actionable information, including:
• Rent roll
• Income by tenant
• Rent due
• Lease expiration report
• Tenant security deposit
• Work/repair orders by tenants and subcontractors
• Property list
• Expenses by property and tenants
• Over 100 memorized reports

This book can also be used for Residential and Commercial but not for NNN leases.

email the author with your comments or questions

Please, remember you must have Quickbooks installed on your computer.

Features

Table of Contents - click here to preview

SECTION 1
GETTING STARTED

Chapter 1 Getting Around in QuickBooks
MENU BAR
ICON BAR
HOME PAGE
COMPANY SNAPSHOT
VIEWING YOUR OPEN SCREENS (WINDOWS)
CLOSING YOUR SCREENS (WINDOWS)
SAVING TRANSACTIONS
JOURNAL ENTRY
HISTORY
ELECTRONIC SIGNATURES
FAVORITES MENU
DOCUMENT MANAGEMENT
FILE EXTENSIONS USED IN QUICKBOOKS
KEYBOARD SHORTCUTS USED IN QUICKBOOKS

Chapter 2 Finding Answers

Chapter 3 Lists
LIST OF LISTS
CHART OF ACCOUNTS
ITEM LIST 21
OTHER NAMES LIST
CUSTOMER (TENANT) LISTS
VENDOR LIST
EMPLOYEE LIST

Chapter 4 Working with Lists
LIST NAMES
REGISTER
ADD, EDIT, DELETE, & INACTIVATE
ACTIVATE ITEMS
MOVING OTHER NAMES
MERGE WITHIN LISTS

Chapter 5 What Others Owe You vs. What You Owe Others
TRACKING WHAT OTHERS OWE YOU
TRACKING WHAT YOU OWE OTHERS

Chapter 6 Cash or Accrual Basis

Chapter 7 Chart of Accounts
ACCOUNT NUMBERS
ASSETS
LIABILITIES
EQUITY
INCOME
EXPENSES
OTHER INCOME
OTHER EXPENSES

Chapter 8 Understanding Reports
PROFIT & LOSS REPORT - click here to preview
BALANCE SHEET REPORT
CASH FLOW REPORT

Chapter 9 Backup and Restore
BACKUP A FILE
RESTORE A FILE

SECTION 2
YOUR COMPANY FILE

Chapter 10 Template & Sample File
COPY FILES FROM CD
RESTORE FILES

Chapter 11 Company File
OPEN YOUR COMPANY FILE
COMPANY INFORMATION
CHART OF ACCOUNTS
SALES TAX
SALES TAX CODE
CUSTOM FIELDS
LATE FEES
TEMPLATES
USERS & PASSWORDS
CLOSING DATE

Chapter 12 Expenses vs. Items
TYPES OF ITEMS
NEW ITEM

Chapter 13 Opening Balances
OUTSTANDING TENANTS (CUSTOMERS) INVOICES AND CREDITS  
    click here to preview
OUTSTANDING VENDOR BILLS AND CREDITS
SECURITY DEPOSITS
UNCLEARED CHECKS AND DEPOSITS
BANK BALANCES
PETTY CASH BALANCE
ASSET AND LIABILITY BALANCES
RECONCILE

Chapter 14 Notes, To Do List, & Reminders
NOTES
TO DO LIST
EDIT A REMINDER
COMPLETE, INACTIVATE, OR DELETE A REMINDER

Chapter 15 Recurring (Memorizing) Transactions
INDIVIDUAL TRANSACTION
CREATE GROUP
GROUP A TRANSACTION
VIEW A MEMORIZED TRANSACTION
CHANGE FREQUENCY OF A MEMORIZED TRANSACTION
ENTER A MEMORIZED TRANSACTION
EDIT A MEMORIZED TRANSACTION
DELETE A MEMORIZED TRANSACTION
SECTION 3
MANAGING PROPERTIES AND TENANTS

Chapter 16 Property Owner

Chapter 17 Earnest Deposit click here to preview
RECORD EARNEST DEPOSIT
APPLY EARNEST DEPOSIT AT SETTLEMENT
REFUND OF EARNEST DEPOSIT
FORFEITURE OF EARNEST DEPOSIT

Chapter 18 Properties
FIXED ASSETS
LIABILITIES
HUD 1 SETTLEMENT SHEET

Chapter 19 HUD 1 Settlement Sheet
PURCHASE OF PROPERTY
SALE OF PROPERTY

Chapter 20 3rd Party Property Management
RESERVE FUND
ZERO BALANCE
NEGATIVE BALANCE
POSITIVE BALANCE

Chapter 21 Units

Chapter 22 Vacant Unit - click here to preview

Chapter 23 Tenants
SINGLE TENANT - click here to preview
JOINT AND SEVERAL TENANTS
PERIODIC TENANCY
SECTION 8 (HUD)
SUBLEASE

Chapter 24 Lease
NEW LEASE
RENEWAL OF LEASE
EXPIRATION OF LEASE

Chapter 25 Security Deposits
ENTERING SECURITY DEPOSITS
REFUND SECURITY DEPOSIT WITH NO DEDUCTIONS
REFUND SECURITY DEPOSIT WITH DEDUCTIONS
NO REFUND OF SECURITY DEPOSIT

Chapter 26 Sales Tax
CHECK THE FORM
PAY SALES TAX

Chapter 27 Lease Option
RECEIVE LEASE OPTION MONEY
APPLY TO SALE OF PROPERTY
FORFEITURE OF OPTION MONEY

Chapter 28 Rent Roll - click here to preview

Chapter 29 Invoices - click here to preview
PRO-RATED RENT
MONTHLY RENT
RENT INVOICE
MEMORIZE A SAVED INVOICE
REIMBURSABLE EXPENSES

Chapter 30 Tenant Payments
CURRENT MONTH INVOICES
MAKE DEPOSITS
NEXT MONTH INVOICES

Chapter 31 Late Fees
ASSESS FINANCE CHARGES
TO PRINT STATEMENTS

Chapter 32 Bounced Tenant Check

Chapter 33 Credit Rent
FREE OR REDUCED RENT
MAINTENANCE RENT CREDIT
WRITE OFF OR RENT CREDIT

Chapter 34 Vacancy Rent Loss

Chapter 35 Eviction Letter

Chapter 36 Tenant’s Statement

SECTION 4
MANAGING VENDORS

Chapter 37 Vendors - click here to preview
ADD A VENDOR
PROPERTY OWNER VENDOR

Chapter 38 Capital Improvements
WORK ORDERS
ALLOCATE TO PROPERTIES
USE EXPENSES TAB
USE ITEMS TAB

Chapter 39 Work Orders
EMPLOYEES
CONTRACTORS
SUPPLIES
CREATE WORK ORDERS
ENTER A BILL AGAINST A WORK ORDER
CLOSE WORK ORDER - AUTOMATICALLY
CLOSE WORK ORDER - MANUALLY

Chapter 40 Vendor Deposits

Chapter 41 Entering Bills and Paying Bills
ENTER A BILL WITHOUT A WORK ORDER
VENDOR CREDIT
PAY BILLS
PRINT CHECKS
PAYMENT METHOD

Chapter 42 Checks

Chapter 43 Vendor Refund

Chapter 44 Void Check click here to preview

Chapter 45 Your Check Bounced

Chapter 46 Credit Card
CREDIT CARD CHARGES
CREDIT CARD REFUNDS AND CREDITS
ENTER BILLS TO PAY CREDIT CARD BALANCE

SECTION 5
MANAGING LOANS

Chapter 47 Loan Manager click here to preview
ADD A LOAN
RECORD LOAN PAYMENT
RECORD ESCROW EXPENSES
WHAT IF SCENARIOS
WHAT IF I CHANGE MY PAYMENT AMOUNT?
WHAT IF I CHANGE MY INTEREST RATE?
HOW MUCH WILL I PAY WITH A NEW LOAN?
WHAT IF I REFINANCE MY LOAN?
EVALUATE TWO NEW LOANS

Chapter 48 Mortgages and Escrows
MORTGAGE PAYMENTS
ESCROW

Chapter 49 Line of Credit/Loans
LOAN RECEIVED DEPOSITED
MAKE A LOAN PAYMENT

Chapter 50 Owner, Partner or Shareholder Loans
SOLE PROPRIETORSHIP
PARTNERSHIP
CORPORATION

SECTION 6
MISCELLANEOUS

Chapter 51 Petty Cash
WITHDRAW MONEY FOR PETTY CASH
RECORD EXPENSES

Chapter 52 Reconciling Accounts
RECONCILE BANK ACCOUNT
RECONCILE CREDIT CARD ACCOUNT
RECONCILE SECURITY DEPOSIT LIABILITY ACCOUNT
RECONCILE EARNEST DEPOSIT ACCOUNT
RECONCILE LEASE OPTION ACCOUNT

Chapter 53 Online Services
SET UP BANK AND CREDIT CARD ACCOUNTS
DOWNLOAD TRANSACTIONS

Chapter 54 Letters and Envelopes

Chapter 55 1099’s

Chapter 56 Monthly Activity List

Index

CD-ROM with template file you can use immediately with QuickBooks®

Sample data file for a fictitious company that demonstrates the explanations in this manual

Testimonials

"I was struggling to set up the most basic tasks. The manual that came with QuickBooks was good for one thing: showing me how hard it would be to do it right, and how easy it would be to do it wrong. When Gita came along, my learning curve sped up 300%, and I haven't looked back."

- Marv, property owner-manager

Full Product Details

ISBN: 978-0-9791240-4-4
         0-9791240-4-2
Pages: 506
Format: Spiral bound printed manual and CD with QuickBooks® Template
             and Sample File
Publisher: Expert Publishers, Inc.
Publication Date: February, 2010

Discontinued Books

Previous version of the book is discontinued by the publisher.

Manage Properties with Quickbooks®: A Landlord's Guide to Property
         Management
ISBN: 978-0-9791240-0-6
         0-9791240-0-X
Publication Date: January, 2006