Overview

Read more and learn about the templates and other helpful tools you’ll receive with your purchase – plus 60 minutes of free consulting by the author.

A Property Manager’s Guide to Financial and Property Management

The author knows your many roles, including keeping accurate accounting of the income and expenses generated by the property, acting as the owner’s agent in dealing with tenants, collecting rents, tracking lease end dates, enforcing regulations, issuing fines when necessary, as well as tracking your management fees. She puts you in complete control easily and inexpensively! In fact, you’ll be able to manage the property so well that you’ll help increase its value.

With the purchase of your book, you’ll also:

Receive a template on a CD customized for property owners and landlord companies, along with a sample already filled out. All you have to do is copy the template and start entering your information.
Learn how to set up a new property owner, property, unit and tenant, in an easy step-by-step way
View and verify the accuracy of reports after each transaction is recorded
Record major transactions accurately, such as lease commission, owners reserve funds and management fees
Enter single, joint and several tenants, Section 8 (HUD), affordable subsidy housing and sublease tenants
Set up the rent roll, tenants, loss of rent for vacancies, property “to do's,” and even record conversations with tenants
Accurately track rents, vacancies, security deposits, work orders, bills, and lease terms
Differentiate between owner and your management company income and expenses
Record loans, line of credit, and owner, partner or shareholders loans
Record free, reduced rent, maintenance credit or write off uncollected rent
Handle regular accounting tasks, such as checks, reconciliations, credit cards, and online banking
Customize Owner’s Proceed reports
Discover that our custom property management reports let you manage a wealth of actionable information:

Owner’s Proceed reports
Owner’s 1099
Income by tenant
Lease expiration report
Property list
Rent due
Rent roll
Tenant security deposit
Work/repair orders by tenants and subcontractors
Expenses by property and tenants
Over 100’s of memorized reports

This book can also be used for Residential and Commercial but not for NNN leases.

email the author with your comments or questions

Please, remember you must have QuickBooks® installed on your computer.

Features

Table of Contents - click here to preview

Section 1
Getting Started

Chapter 1 Getting Around in QuickBooks
MENU BAR
ICON BAR
HOME PAGE
COMPANY SNAPSHOT
VIEWING YOUR OPEN SCREENS (WINDOWS)
CLOSING YOUR SCREENS (WINDOWS)
SAVING TRANSACTIONS
JOURNAL ENTRY
HISTORY
ELECTRONIC SIGNATURES
FAVORITES MENU
DOCUMENT MANAGEMENT
FILE EXTENSIONS USED IN QUICKBOOKS
KEYBOARD SHORTCUTS USED IN QUICKBOOKS

Chapter 2 Finding Answers

Chapter 3 Lists
LIST OF LISTS
CHART OF ACCOUNTS
ITEM LIST
OTHER NAMES LIST
CUSTOMER (TENANT) LISTS
VENDOR LIST
EMPLOYEE LIST

Chapter 4 Working with Lists
LIST NAMES
REGISTER
ADD, EDIT, DELETE, & INACTIVATE
ACTIVATE ITEMS
MOVING OTHER NAMES
MERGE WITHIN LISTS

Chapter 5 What Others Owe You vs. What You Owe Others
- click here to preview
TRACKING WHAT OTHERS OWE YOU
TRACKING WHAT YOU OWE OTHERS

Chapter 6 Cash or Accrual Basis

Chapter 7 Chart of Accounts
ACCOUNT NUMBERS
ASSETS
LIABILITIES
EQUITY
INCOME
EXPENSES
OTHER INCOME
OTHER EXPENSES

Chapter 8 Understanding Reports
PROFIT & LOSS REPORT
BALANCE SHEET REPORT
CASH FLOW REPORT

Chapter 9 Backup and Restore
BACKUP A FILE
RESTORE A FILE

Section 2
Your Company File

Chapter 10 Template & Sample File
COPY FILES FROM CD
RESTORE FILES

Chapter 11 Company File
OPEN YOUR COMPANY FILE
COMPANY INFORMATION
CHART OF ACCOUNTS
SALES TAX
SALES TAX CODE
CUSTOM FIELDS
LATE FEES
TEMPLATES
USERS & PASSWORDS
CLOSING DATE

Chapter 12 Expenses vs. Items

Chapter 13 Opening Balances
OUTSTANDING TENANTS (CUSTOMERS) INVOICES AND CREDITS
OUTSTANDING VENDOR BILLS AND CREDITS
SECURITY DEPOSITS
RESERVE FUNDS
UNCLEARED CHECKS AND DEPOSITS
BANK BALANCES
PETTY CASH BALANCE
ASSET AND LIABILITY BALANCES
RECONCILE

Chapter 14 Notes, To Do List, & Reminders
NOTES
TO DO LIST
EDIT A REMINDER
COMPLETE, INACTIVATE, OR DELETE A REMINDER

Chapter 15 Recurring (Memorizing) Transactions
INDIVIDUAL TRANSACTION
CREATE GROUP
GROUP A TRANSACTION
VIEW A MEMORIZED TRANSACTION
CHANGE FREQUENCY OF A MEMORIZED TRANSACTION
ENTER A MEMORIZED TRANSACTION
EDIT A MEMORIZED TRANSACTION
DELETE A MEMORIZED TRANSACTION

Section 3
Managing Owners, Properties, and Tenants

Chapter 16 Property Owner
CUSTOMIZE AND MEMORIZE THE REPORT

Chapter 17 Properties

Chapter 18 Units

Chapter 19 Vacant Unit

Chapter 20 Tenants
SINGLE TENANT
JOINT AND SEVERAL TENANTS
PERIODIC TENANCY
SECTION 8 (HUD)
SUBLEASE

Chapter 21 Lease
NEW LEASE
RENEWAL OF LEASE
EXPIRATION OF LEASE

Chapter 22 Security Deposit
ENTERING SECURITY DEPOSITS
REFUND SECURITY DEPOSIT WITH NO DEDUCTIONS
REFUND SECURITY DEPOSIT WITH DEDUCTIONS
NO REFUND OF SECURITY DEPOSIT

Chapter 23 Sales Tax
CHECK THE FORM
PAY SALES TAX

Chapter 24 Rent Roll

Chapter 25 Invoices
PRO-RATED RENT
MONTHLY RENT
RENT INVOICE
MEMORIZE A SAVED INVOICE
REIMBURSABLE EXPENSES

Chapter 26 Tenant Payments
CURRENT MONTH INVOICES
MAKE DEPOSITS
NEXT MONTH INVOICES

Chapter 27 Late Fees
ASSESS FINANCE CHARGES
TO PRINT STATEMENTS

Chapter 28 Bounced Tenant Check

Chapter 29 Rent Credit
FREE OR REDUCED RENT
MAINTENANCE RENT CREDIT
WRITE OFF OR RENT CREDIT

Chapter 30 Lease Commission - click here to preview

Chapter 31 Vacancy Rent Loss

Chapter 32 Management Fees

Chapter 33 Reserve Funds - click here to preview

Chapter 34 Owner’s Proceeds
POSITIVE BALANCE
NEGATIVE BALANCE

Chapter 35 Eviction Letter
Chapter 36 Tenant’s Statement

Section 4
Managing Vendors

Chapter 37 Vendors
ADD A VENDOR
PROPERTY OWNER VENDOR

Chapter 38 Work Orders
EMPLOYEES
CONTRACTORS
SUPPLIES
CREATE WORK ORDERS
ENTER A BILL AGAINST A WORK ORDER
CLOSE WORK ORDER - AUTOMATICALLY
CLOSE WORK ORDER - MANUALLY

Chapter 39 Vendor Deposits - click here to preview
FOR PROPERTIES
FOR YOUR MANAGEMENT COMPANY

Chapter 40 Entering Bills and Paying Bills - click here to preview
ENTER A BILL WITHOUT A WORK ORDER
VENDOR CREDIT
PAY BILLS
PRINT CHECKS
PAYMENT METHOD

Chapter 41 Checks

Chapter 42 Vendor Refund

Chapter 43 Void Check

Chapter 44 Your Check Bounced

Chapter 45 Credit Card
CREDIT CARD CHARGES
CREDIT CARD REFUNDS AND CREDITS
ENTER BILLS TO PAY CREDIT CARD BALANCE

Section 5
Miscellaneous

Chapter 46 Line of Credit/Loans
LOAN RECEIVED DEPOSITED
MAKE A LOAN PAYMENT

Chapter 47 Petty Cash
WITHDRAW MONEY FOR PETTY CASH
RECORD EXPENSES

Chapter 48 Reconciling Accounts - click here to preview
RECONCILE BANK ACCOUNT
RECONCILE CREDIT CARD ACCOUNT
RECONCILE SECURITY DEPOSIT LIABILITY ACCOUNT

Chapter 49 Online Services
SET UP BANK AND CREDIT CARD ACCOUNTS
DOWNLOAD TRANSACTIONS

Chapter 50 Letters and Envelopes

Chapter 51 1099’s
PROPERTY OWNER’S 1099
IMPORT THE IIF FILE
VENDORS 1099

Chapter 52 Monthly Activity List

CD-ROM with template file you can use immediately with QuickBooks

Sample data file for a fictitious company that demonstrates the explanations in this manual

Testimonials

"Our company manages apartments -- over 500 garden units -- and growing fast. We wanted to stick with QuickBooks because of its ease of use. I went through thousands of dollars and many hours of wasted time with so-called QuickBooks experts. Gita is the only true property management QuickBooks expert I have met. She knows her stuff, and I would highly recommend her."

- Adam Seelig, CEO, Eagle Rock Management, Huntingdon Station, NY

Full Product Details

ISBN: 978-0-9791240-5-1
0-9791240-5-0
Pages: 482
Format: Spiral bound printed manual and CD with Quickbooks Template and
Sample File
Publisher: Expert Publishers, Inc.
Published Date: February, 2010

Discontinued Books

Previous version of the book is discontinued by the publisher.

Manage Properties with Quickbooks®: A Property Manager's Guide to Property
Management
ISBN: 978-09-9791240-1-3
0-9791240-1-3
Publication Date: 2006