Overview

As a property manager, you have many roles and many responsibilities. You are responsible to the property owner for the income and expenses generated by the property. Your management actions have a direct impact on the future valuation of the property in the event it is sold.

You are also the owner’s agent when dealing with many tenants. You have responsibility for collecting rents, tracking lease end dates, enforcing regulations, issuing fines when necessary, and many other details. You are also tracking your management fees.

There are many people and products out there that can help you—but you’re not sure who to trust.

This manual offers a complete solution to your management problems no matter how many tenants you are managing. QuickBooks software, which you can purchase very easily and inexpensively, can increase your control over the situation as well as your productivity.

We provide you with everything you need to become more efficient right away:

• You’ll receive a sample and a template property management company already set up and customized on the CD. All you have to do is copy it and start entering your information
• You'll learn how to set up a new property owner, property, unit and tenant, step-by-step
• View and verify accuracy of reports after each transaction is recorded
• Record major transactions accurately, such as lease commission, owners reserve funds and management fees
• Enter single, joint and several tenants, Section 8 (HUD), affordable subsidy housing and sublease tenants
• Set up the rent roll, tenants, loss of rent for vacancies, property “to do's”, and even record conversations with tenants
• Accurately track rents, vacancies, security deposits, work orders, bills, and lease terms
• Differentiate between owners and your management companies income and expenses
• Record loans, line of credit, and owner, partner or shareholders loans
• Record free, reduced rent, maintenance credit or write off uncollected rent
• Handle regular accounting tasks such as checks, reconciliations, credit cards, and online banking
• Customize Owner’s Proceed reports
• You'll love our custom property management reports with a wealth of actionable property management information:
  • Owner’s Proceed reports
  • Owner’s 1099
  • Income by tenant
  • Lease expiration report
  • Property list
  • Rent due
  • Rent roll
  • Tenant security deposit
  • Work/repair orders by tenants and subcontractors
  • Expenses by property and tenants
  • Over 100’s of memorized reports

You must have QuickBooks® installed on your computer.

Read about our Return Policy.

This book can also be used for Residential and Commercial but not for NNN leases.

email the author with your comments or questions

Features

Table of Contents - click here to preview

Section 1
Getting Started

Chapter 1 Getting Around in QuickBooks
MENU BAR
ICON BAR
HOME PAGE
COMPANY SNAPSHOT
VIEWING YOUR OPEN SCREENS (WINDOWS)
CLOSING YOUR SCREENS (WINDOWS)
SAVING TRANSACTIONS
JOURNAL ENTRY
HISTORY
ELECTRONIC SIGNATURES
FAVORITES MENU
DOCUMENT MANAGEMENT
FILE EXTENSIONS USED IN QUICKBOOKS
KEYBOARD SHORTCUTS USED IN QUICKBOOKS

Chapter 2 Finding Answers

Chapter 3 Lists
LIST OF LISTS
CHART OF ACCOUNTS
ITEM LIST
OTHER NAMES LIST
CUSTOMER (TENANT) LISTS
VENDOR LIST
EMPLOYEE LIST

Chapter 4 Working with Lists
LIST NAMES
REGISTER
ADD, EDIT, DELETE, & INACTIVATE
ACTIVATE ITEMS
MOVING OTHER NAMES
MERGE WITHIN LISTS

Chapter 5 What Others Owe You vs. What You Owe Others
- click here to preview
TRACKING WHAT OTHERS OWE YOU
TRACKING WHAT YOU OWE OTHERS

Chapter 6 Cash or Accrual Basis

Chapter 7 Chart of Accounts
ACCOUNT NUMBERS
ASSETS
LIABILITIES
EQUITY
INCOME
EXPENSES
OTHER INCOME
OTHER EXPENSES

Chapter 8 Understanding Reports
PROFIT & LOSS REPORT
BALANCE SHEET REPORT
CASH FLOW REPORT

Chapter 9 Backup and Restore
BACKUP A FILE
RESTORE A FILE

Section 2
Your Company File

Chapter 10 Template & Sample File
COPY FILES FROM CD
RESTORE FILES

Chapter 11 Company File
OPEN YOUR COMPANY FILE
COMPANY INFORMATION
CHART OF ACCOUNTS
SALES TAX
SALES TAX CODE
CUSTOM FIELDS
LATE FEES
TEMPLATES
USERS & PASSWORDS
CLOSING DATE

Chapter 12 Expenses vs. Items

Chapter 13 Opening Balances
OUTSTANDING TENANTS (CUSTOMERS) INVOICES AND CREDITS
OUTSTANDING VENDOR BILLS AND CREDITS
SECURITY DEPOSITS
RESERVE FUNDS
UNCLEARED CHECKS AND DEPOSITS
BANK BALANCES
PETTY CASH BALANCE
ASSET AND LIABILITY BALANCES
RECONCILE

Chapter 14 Notes, To Do List, & Reminders
NOTES
TO DO LIST
EDIT A REMINDER
COMPLETE, INACTIVATE, OR DELETE A REMINDER

Chapter 15 Recurring (Memorizing) Transactions
INDIVIDUAL TRANSACTION
CREATE GROUP
GROUP A TRANSACTION
VIEW A MEMORIZED TRANSACTION
CHANGE FREQUENCY OF A MEMORIZED TRANSACTION
ENTER A MEMORIZED TRANSACTION
EDIT A MEMORIZED TRANSACTION
DELETE A MEMORIZED TRANSACTION

Section 3
Managing Owners, Properties, and Tenants

Chapter 16 Property Owner
CUSTOMIZE AND MEMORIZE THE REPORT

Chapter 17 Properties

Chapter 18 Units

Chapter 19 Vacant Unit

Chapter 20 Tenants
SINGLE TENANT
JOINT AND SEVERAL TENANTS
PERIODIC TENANCY
SECTION 8 (HUD)
SUBLEASE

Chapter 21 Lease
NEW LEASE
RENEWAL OF LEASE
EXPIRATION OF LEASE

Chapter 22 Security Deposit
ENTERING SECURITY DEPOSITS
REFUND SECURITY DEPOSIT WITH NO DEDUCTIONS
REFUND SECURITY DEPOSIT WITH DEDUCTIONS
NO REFUND OF SECURITY DEPOSIT

Chapter 23 Sales Tax
CHECK THE FORM
PAY SALES TAX

Chapter 24 Rent Roll

Chapter 25 Invoices
PRO-RATED RENT
MONTHLY RENT
RENT INVOICE
MEMORIZE A SAVED INVOICE
REIMBURSABLE EXPENSES

Chapter 26 Tenant Payments
CURRENT MONTH INVOICES
MAKE DEPOSITS
NEXT MONTH INVOICES

Chapter 27 Late Fees
ASSESS FINANCE CHARGES
TO PRINT STATEMENTS

Chapter 28 Bounced Tenant Check

Chapter 29 Rent Credit
FREE OR REDUCED RENT
MAINTENANCE RENT CREDIT
WRITE OFF OR RENT CREDIT

Chapter 30 Lease Commission - click here to preview

Chapter 31 Vacancy Rent Loss

Chapter 32 Management Fees

Chapter 33 Reserve Funds - click here to preview

Chapter 34 Owner’s Proceeds
POSITIVE BALANCE
NEGATIVE BALANCE

Chapter 35 Eviction Letter
Chapter 36 Tenant’s Statement

Section 4
Managing Vendors

Chapter 37 Vendors
ADD A VENDOR
PROPERTY OWNER VENDOR

Chapter 38 Work Orders
EMPLOYEES
CONTRACTORS
SUPPLIES
CREATE WORK ORDERS
ENTER A BILL AGAINST A WORK ORDER
CLOSE WORK ORDER - AUTOMATICALLY
CLOSE WORK ORDER - MANUALLY

Chapter 39 Vendor Deposits - click here to preview
FOR PROPERTIES
FOR YOUR MANAGEMENT COMPANY

Chapter 40 Entering Bills and Paying Bills - click here to preview
ENTER A BILL WITHOUT A WORK ORDER
VENDOR CREDIT
PAY BILLS
PRINT CHECKS
PAYMENT METHOD

Chapter 41 Checks

Chapter 42 Vendor Refund

Chapter 43 Void Check

Chapter 44 Your Check Bounced

Chapter 45 Credit Card
CREDIT CARD CHARGES
CREDIT CARD REFUNDS AND CREDITS
ENTER BILLS TO PAY CREDIT CARD BALANCE

Section 5
Miscellaneous

Chapter 46 Line of Credit/Loans
LOAN RECEIVED DEPOSITED
MAKE A LOAN PAYMENT

Chapter 47 Petty Cash
WITHDRAW MONEY FOR PETTY CASH
RECORD EXPENSES

Chapter 48 Reconciling Accounts - click here to preview
RECONCILE BANK ACCOUNT
RECONCILE CREDIT CARD ACCOUNT
RECONCILE SECURITY DEPOSIT LIABILITY ACCOUNT

Chapter 49 Online Services
SET UP BANK AND CREDIT CARD ACCOUNTS
DOWNLOAD TRANSACTIONS

Chapter 50 Letters and Envelopes

Chapter 51 1099’s
PROPERTY OWNER’S 1099
IMPORT THE IIF FILE
VENDORS 1099

Chapter 52 Monthly Activity List

CD-ROM with template file you can use immediately with QuickBooks

Sample data file for a fictitious company that demonstrates the explanations in this manual

Testimonials

"Our company manages apartments -- over 500 garden units -- and growing fast. We wanted to stick with QuickBooks because of its ease of use. I went through thousands of dollars and many hours of wasted time with so-called QuickBooks experts. Gita is the only true property management QuickBooks expert I have met. She knows her stuff, and I would highly recommend her."

- Adam Seelig, CEO, Eagle Rock Management, Huntingdon Station, NY

Full Product Details

ISBN: 978-0-9791240-5-1
          0-9791240-5-0
Pages: 482
Format: Spiral bound printed manual and CD with Quickbooks Template and
             Sample File
Publisher: Expert Publishers, Inc.
Published Date: February, 2010

Discontinued Books

Previous version of the book is discontinued by the publisher.

Manage Properties with Quickbooks®: A Property Manager's Guide to Property
         Management
ISBN: 978-09-9791240-1-3
         0-9791240-1-3
Publication Date: 2006