Overview

Read more and learn about the templates and other helpful tools you’ll receive with your purchase – plus 60 minutes of free consulting by the author.

Guide to Financial and Property Management for Condominiums, Homeowners’ Associations, and Co-Operative Housing

Until now, such associations had to rely on an expensive suite of software. Gita shows you how to integrate all the functions efficiently and inexpensively. The 113 screen shots demonstrate clearly how to implement all the functions.

With the purchase of your book, you’ll:

Receive a customized QuickBooks template that eliminates manual setup and enables you to get started right away
A customized community association chart of accounts
Detailed instructions on creating new budgets
Practical advice and detailed explanations for tracking all funds coming in or going out
Instructions on keeping notes associated with declarant, individual members and tenants
Detailed instructions for managing assessments and violations
Detailed instructions for all aspects of financial management, including loans and credit lines
Sample reports for board members

email the author with your comments or questions

Please, remember you must have QuickBooks® installed on your computer.

Features

Table of Contents

SECTION 1

Chapter 1 Getting Around in QuickBooks
   MENU BAR
   HOME PAGE
   ICON BAR
   VIEWING YOUR OPEN WINDOWS
   CLOSING YOUR WINDOWS
   SAVING TRANSACTIONS
Chapter 2 Finding Answers
Chapter 3 Lists
   CHART OF ACCOUNTS
   ITEM LIST
   OTHER NAMES LIST
   CUSTOMER (MEMBER) LISTS
   VENDOR
   EMPLOYEE LIST
Chapter 4 Working with Lists
   LIST NAMES
   REGISTER
   ADD, EDIT, DELETE & INACTIVATE
   MOVING OTHER NAMES
   MERGE WITHIN LISTS
Chapter 5 What Others Owe You vs. What You Owe Others
   TRACKING WHAT OTHER OWE YOU
   TRACKING WHAT YOU OWE OTHERS
Chapter 6 Cash or Accrual Basis
Chapter 7 Chart of Accounts
   ASSETS
   LIABILITIES
   EQUITY
   INCOME
   EXPENSES
   OTHER INCOME
   OTHER EXPENSES
Chapter 8 Understanding Reports
   PROFIT AND LOSS REPORT
   BALANCE SHEET REPORT
   CASH FLOW REPORT
Chapter 9 Backup and Restore
   BACKUP
   RESTORE A FILE

SECTION 2

Chapter 10 Template & SampleFile
   COPY FILES FROM CD
   RESTORE FILES
   OPEN YOUR COMPANY
Chapter 11 Company File
   COMPANY INFORMATION
   CHART OF ACCOUNTS
   CUSTOM FIELDS
   FUNDS
   LATE FEES
   TEMPLATES
   USERS & PASSWORDS
Chapter 12 Budgets
   SINGLE FUND
   MULTIPLE FUNDS
Chapter 13 Opening Balances
   ENTER TRANSACTIONS FOR PRIOR YEAR AND CURRENT YEAR
   OUTSTANDING MEMBERS (CUSTOMERS) INVOICES AND CREDITS
   OUTSTANDING VENDOR BILLS AND CREDITS
   BANK BALANCES
   UNCLEARED CHECKS AND DEPOSITS
   TRANSFER PETTY CASH BALANCE
   RECORDING ASSET, AND LIABILITY BALANCES
   RECONCILE

SECTION 3

Chapter 14 Units
   CREATE A UNIT
   VIEW (MEMBER) UNIT CENTER
Chapter 15 Members
   ADD A MEMBER
   VIEW MEMBERS
   MEMBER NOTES
Chapter 16 Tenants
Chapter 17 Declarant (developer)
Chapter 18 Recurring Transactions
   INDIVIDUAL TRANSACTION
   CREATE GROUP
   GROUP A TRANSACTION
   VIEW THE MEMORIZED TRANSACTION LIST
Chapter 19 Assessments
   PRO-RATED ASSESSMENT
   SPECIAL ASSESSMENT
   DEVELOPER ASSESSMENT
   ASSESSMENT – MONTHLY, QUARTERLY OR ANNUALLY
   MEMORIZE ASSESSMENT INVOICES
Chapter 20 Reimbursements to the Association
   INVOICE FIXED AMOUNT
   INVOICE VARYING AMOUNT
Chapter 21 Reimbusements to the Member
Chapter 22 Member Payments
   RECEIVE PAYMENTS
   MAKE DEPOSITS
Chapter 23 Assessment Received in Advance
   CURRENT YEAR PAYMENT
   NEXT YEAR PAYMENT
   CURRENT AND NEXT YEAR PAYMENT ON ONE CHECK
Chapter 24 Late Fees
   CURRENT MONTH OPEN INVOICES
   ALL OPEN INVOICES
   ASSESS FINANCE CHARGES
   TO PRINT INVOICES:
Chapter 25 Bounced Member Check
   RECORD MEMBER’S BOUNCED CHECK
   RE-INVOICE MEMBER
Chapter 26 Excess Assessments
   REFUND TO THE MEMBER
   APPLY TO THE MEMBER’S FOLLOWING YEAR ASSESSMENTS
   TRANSFER TO THE RESERVE FUND
Chapter 27 Uncollected Assessments
Chapter 28 To Do List
   ENTER A REMINDER
   EDIT A REMINDER
   COMPLETE, INACTIVATE, OR DELETE A REMINDER
Chapter 29 Violations
   CUSTOMIZE VIOLATION LETTER
   DUPLICATE ESTIMATES
   ENTER VIOLATIONS
   CLOSE THE VIOLATION
Chapter 30 Sale of Unit
   DELETE MEMORIZED TRANSACTION
   SALE DATE
   INACTIVATE THE MEMBER
   RESALE CERTIFICATE
Chapter 31 Statements – Members

SECTION 4

Chapter 32 Vendor
Chapter 33 Add a Vendor
   SINGLE VENDOR NAME
   MULTIPLE VENDOR NAMES
Chapter 34 1099 Vendor
Chapter 35 Expenses vs. Items
Chapter 36 Work Orders
   EMPLOYEES
   CONTRACTORS
   SUPPLIES
   CREATE WORK ORDERS
   ENTER A BILL AGAINST A WORK ORDER
   CLOSE WORK ORDER - AUTOMATICALLY
   CLOSE WORK ORDER - MANUALLY
Chapter 37 Entering Bills and Paying Bills
   ENTER A BILL WITHOUT A WORK ORDER
   PAY BILLS
   PRINT CHECKS
   PAYMENT METHOD
Chapter 38 Prepaid Expenses
Chapter 39 Vendor Deposits
Chapter 40 Checks
   WRITE CHECKS
   PRINT BATCH OF CHECKS
Chapter 41 Void Check
Chapter 42 Your Check Bounced
   REPORT: YOUR BOUNCED CHECK
   BANK CHARGE
Chapter 43 Credit Card
   CREDIT CARD CHARGES
   CREDIT CARD CREDIT

Download these pdfs for previews of Manage Community Associations with QuickBooks®: A Guide to Financial and Property Management of Condominium and Homeowners's Associations

Table of Contents
Accessing the Free Files
Handling Member Payments

CD-ROM with template file you can use immediately with QuickBooks

Sample data file for a fictitious company that demonstrates the explanations in this manual. There are 14 reports shown in the manual based on the fictitious company.

Screen shots—there are 113 screen shots in this manual that show you exactly what you should be looking at on your computer when you implement these solutions.

Testimonials

I bought Manage Community Associations with QuickBooks guide and have been extremely happy with the step-by-step instructions on setting up my association in QuickBooks. The instructions were easy to follow, and I learned a few new things about QuickBooks that I can use with all of my clients. The book is well organized and specific information is easy to find. The book addresses every aspect of bookkeeping, from setting up the properties, to writing checks and paying bills, to setting up budgets. There is even a demo file to play with and a QB template file that is ready to use. When I had a question, I received a prompt response from the author who is friendly, knowledgeable and truly interested in what I thought of her product. I would recommend this book to anyone who is considering using QB for their homeowner’s association. It was well worth the money.

- Donna Zender , Donna Zender Accounting Inc., Lynden, WA

Want to congratulate you on a fine job authoring the book. I was a senior officer in a national training development firm some years back...we did work with Fortune 500 to startups and developed a number of training books...yours is excellent in terms of conciseness, breadth of coverage, and applicability to the needs of a small self-managed association. Glad I was able to find out about you!

- Marshall Phelps, Tustin Gold Key Association, Tustin, CA

The Expert Publishers book includes step by step details for configuring QuickBooks, managing association data, and reporting. HOA setups in QuickBooks are not intuitive. When done poorly, the system falls apart quickly.

The author of the Expert Publisher book includes an hour of consultation with the title. Buy the book, begin the setup and document your questions. When you have a good list of questions, contact the author. The hour with the Author will cover the cost of the book.

- Paul Carlson, CPA, MBA, Advanced QuickBooks Certified ProAdvisor, AZ

Full Product Details

ISBN: 978-0-9791240-3-7
0-9791240-3-4
Pages: 400
Format: spiral bound printed manual and CD
with QuickBooks® Template and Sample File
Publisher: Expert Publishers, Inc.
Publication Date: September 2009